Wine ERP
What Is a Winery ERP? A Practical Guide for Modern Wine Producers
A winery ERP runs harvest intake, cellar work, lab, compliance, and sales on one ledger-backed source of truth instead of scattered, editable spreadsheets.
12 min read
The Digital Command Center for Wineries.
From grape to bottle, one system that orchestrates production, orders, traceability, and real-time decisions.
Key Features
End-to-end supply chain tracking for wine production
Maintains a linked record for each wine lot from vineyard block through fermentation, bottling, storage, and dispatch.
Real-time single source of truth
Provides one live view of volumes, movements, and status for winemakers, managers, and finance.
Proactive planning via demand and supply mapping
Aligns planned sales, available stock, and upcoming harvest so production plans can be made early and adjusted with confidence.
Timeline and custom task management system
Structures vineyard and cellar work into tasks with timing, owners, and status across all production stages.
Custom smart action framework
Turns complex procedures into guided, reusable actions that reflect the winery’s own methods and standards.
Flexible reporting
Generates compliance registers, operational summaries, and management reports directly from structured production data.
An AI copilot that works for you — and answers to you
Ask across your entire production in plain language, draft cellar work, and prepare records in seconds. Every change the copilot proposes arrives as a plain-language approval card you sign off, with a full audit trail behind each decision.
Decisions that live with the wine, not in WhatsApp
A built-in team messenger — channels for each winery — where you reference the exact lot, vessel, or order you're deciding on, so the conversation stays attached to the record it's about instead of scattering across everyone's phones.
How It Works – from grape to bottle
From the vine row to the poured glass, WineOpSys keeps the whole journey in a single record. Most winery software borrows patterns from generic inventory tools — this one is built around how wine is actually made, and around the records a winery has to be able to prove.
WineOpSys turns the winery production flow into modular, connected blocks that can be activated step by step.
Modules Overview- Vineyard
The thread starts in the vine row
Sprays, treatments, and field work are logged against the exact block they happened on, so each lot arrives at the crush pad with its history already written — nothing reconstructed from notebooks at harvest.
- Harvest
Every bottle traces back to a plan
It's easy to lose the thread between what you set out to make and what ended up in the bottle. A production spec links intake → must → wine → bottled SKU, and conformance is checked on the cellar floor as the work happens — never signed off blind at release.
- Fermentation
Never wonder where your volumes went
When the tank doesn't match the system, you need to see why — not just type over the number. Every quantity is built up from per-vessel records, and each change is an explicit, signed correction, so the figure on screen always has its full history behind it.
- Maturation
Log forty barrels in one pass — honestly
Topping or testing a whole cellar shouldn't force a choice between real records and a fast tick-box. One submit across forty barrels writes forty genuine per-vessel records, and anything you skip is kept as a recorded fact — so the round shows exactly what happened, gaps and all.
- Bottling
Never bottle out of spec
Wineopsys checks the legal total-SO₂ ceiling before a bottling run can even start — and blocks it, not just warns. Acid and enrichment limits hold the same way, your Anexa registers stay consistent, and once a period is confirmed, backdated edits are locked.
- The glass
A QR label you never have to second-guess
Once a bottle ships, the facts behind its QR code should never quietly change underneath you. Publishing an e-label seals an immutable EU 1169/2011 snapshot — nutrition, ingredients, allergens — and any later correction mints a new code instead of rewriting the label already on the shelf.
Connects to the tools you already use
WineOpSys keeps production truth in one place, and it is built to hand clean, structured data to the systems your office already runs on.
WineOpSys
Your single source of production truth
1C
Reconcile accounting and inventory records with 1C.
Google Drive
Attach and archive winery documents straight from Google Drive.
QuickBooks
Hand structured production and cost data to QuickBooks.
Need another connector? Tell us on the waitlist.
Who Uses WineOpSys
WineOpSys mirrors the real production flow of a winery and digitises it in modular blocks. Each module can be activated when the winery is ready, while data stays connected across the full process.
1
Winery owners and CEOs
See a consolidated picture of production, stock, and orders across sites to support investment and growth decisions.
2
Head winemakers
Follow each lot from vineyard to bottle, reviewing operations, lab results, and interventions in one environment.
3
Production and operations managers
Plan and coordinate work across shifts and teams with clear timelines, task lists, and capacity awareness.
4
Finance and accounting
Receive structured production data that can be aligned with accounting platforms and cost models.
5
Quality and compliance teams
Access traceable histories and standardised reports that support inspections, certifications, and export requirements.
Why wineries switch to WineOpSys
How WineOpSys lines up against the winery software estates look at most — and the spreadsheets many still run on.
Well covered Partial Not covered
Built for wine production
- WineOpSys Well covered. Designed around vinification
- Spreadsheets Not covered. Generic grids, shaped by hand
- InnoVint Well covered. Built for wineries
- vintrace Well covered. Purpose-built winery system
- Ekos Partial. Beverage suite; wine added later
Vineyard-to-bottle traceability
- WineOpSys Well covered. Unbroken block-to-bottle lineage
- Spreadsheets Not covered. Breaks between files
- InnoVint Well covered. Grape-to-bottle lineage
- vintrace Well covered. Grape-to-bottle lot tracking
- Ekos Partial. Intake to sales; vineyard depth unclear
EU e-label compliance (2021/2117)
- WineOpSys Well covered. Sealed 1169/2011 QR snapshots
- Spreadsheets Not covered. Not addressed
- InnoVint Not covered. Not publicly documented
- vintrace Not covered. Not publicly documented
- Ekos Not covered. Not publicly documented
Compliance registers for EU / Moldova (Anexa)
- WineOpSys Well covered. Anexa 5/6/7, HG 292/2017
- Spreadsheets Not covered. Kept and filed by hand
- InnoVint Not covered. US TTB focus
- vintrace Not covered. US TTB & Australian WET focus
- Ekos Not covered. US TTB focus
Audit-grade stock ledger
- WineOpSys Well covered. Immutable per-vessel records
- Spreadsheets Not covered. Cells overwrite history
- InnoVint Partial. Audit trail; immutability not claimed
- vintrace Partial. Audit-friendly; immutability not documented
- Ekos Partial. Audit tooling; not documented as immutable
AI assistant with approval-gated actions
- WineOpSys Well covered. Every write approval-gated
- Spreadsheets Not covered. None
- InnoVint Partial. AI import you confirm; actions expanding
- vintrace Not covered. No AI documented
- Ekos Not covered. AI reads and reports only
Comparison based on publicly available information as of July 2026. InnoVint, vintrace, and Ekos are trademarks of their respective owners.
Journal
From the Wineopsys journal
Field notes on winery software, EU wine compliance, and life on the cellar floor — from the team building WineOpSys.
Cellar Operations
Harvest Intake: Capturing the Busiest Week of the Year Without Losing Data
Harvest intake is a winery's most important data: what to record at the weighbridge, why block-level provenance matters, and how it flows downstream.
13 min read
Cellar Operations
Your Cellar Deserves a Ledger, Not a Spreadsheet
Why cellar records belong in an append-only movement ledger, not editable spreadsheet cells: provable stock, painless audits, and corrections that keep history.
15 min read
Team
Tudor Cotruta
Co-founder · CEO
Entrepreneur with over 15 years of experience and deep involvement in the Moldovan wine ecosystem. Responsible for vision, stakeholder relationships, and business development for WineOpSys.
Serghei Hmeli
Co-founder · CTO
Senior full-stack engineer with experience across Upwork, Amazon, Mixbook, and Crunchyroll, building and scaling production systems end to end. Brings deep machine learning expertise and leads engineering and applied ML for WineOpSys.
Sorin Canter
Co-founder · CPTO
Over 20 years in commercial software delivery in technical and leadership roles. Responsible for product architecture, delivery, and integration of WineOpSys into real winery environments.
Frequently asked questions
Straight answers about what WineOpSys is, who it is for, and how it works.
What is WineOpSys?
WineOpSys is production and compliance software built for wineries — one connected system that follows a single thread from vineyard block to bottled lot. Production, stock, traceability, and commercial work all live in the same place, so the numbers on your screen always match what actually happened in the cellar. It's the single source of truth your spreadsheets have been trying, and failing, to be.
Is WineOpSys a wine ERP?
It does everything you'd want from a wine ERP — production, inventory, orders, reporting — but it's built around how wine is actually made, not adapted from factory software. The difference shows where it counts: your stock is a full audit trail instead of an editable balance, and compliance rules genuinely stop out-of-spec work rather than noting it after the fact.
Which wineries is WineOpSys for?
From small estates to larger producers — anyone who has outgrown spreadsheets and needs records that hold up under an audit. It's designed for the whole team: owners see the big picture, head winemakers follow every lot, operations managers plan the work, and compliance staff pull the registers they need, all from the same connected data.
Does WineOpSys handle EU e-label requirements?
Yes — it's one of the things we do best. When you publish a consumer e-label, we seal an immutable snapshot of the EU 1169/2011 facts — nutrition, ingredients, allergens — behind the QR code. The code you print always resolves to the facts sealed that day; if something needs correcting later, we mint a new code rather than silently rewriting a label that's already on shelves.
Does WineOpSys work in Romanian?
Yes. The app runs in English and Romanian, and this site is also available in Russian. Compliance follows Moldovan requirements under HG 292/2017, including the Anexa 5, 6, and 7 registers — so the paperwork an inspector asks for is generated from your real production data, not re-keyed by hand.
How does the AI copilot work?
The copilot reads across your entire cellar to answer questions and draft work, but it can't change anything on its own. Every action it proposes arrives as an approval card with a plain-language summary, and nothing is committed until one of your operators says yes — with a full audit trail behind every decision. You get the speed of AI without ever handing over control of your records.
What does WineOpSys integrate with?
Connectors for 1C, Google Drive, and QuickBooks let your accounting, documents, and cost data move between WineOpSys and the tools your office already runs on. If there's another system you depend on, tell us on the waitlist — we prioritize connectors by what wineries actually ask for.
How do I get access to WineOpSys?
We're onboarding wineries from a waitlist while we're in early access. Share a few details about your winery and we'll reach out as onboarding slots open up — we'd rather set each winery up properly than rush everyone in at once.
Join the Waitlist
Start your winery’s digital transition with WineOpSys.
Join the waitlist for early access to WineOpSys, a digital platform designed to help wineries structure production, inventory, traceability, storage, and commercial workflows in one place.
Share a few details about your winery, and we will contact selected wineries as onboarding slots become available.
Join the waitlist
Share a few details about your winery and register your interest in early access to WineOpSys.
Open the waitlist formOpens a Google Form in a new tab.